Office Manager

We are currently searching for an energetic, ambitious, smart, driven and experienced Office Manager to join our team of professionals. This position is for IMMEDIATE hire.

As the Office Manager, you're at the heart of our company's business operations and activities and the soul that keeps the entire team moving forward.

The ideal candidate will be ambitious to grow with increased responsibility and take on management duties. This position requires a high level of attention to detail, a positive attitude, flexibility, enthusiasm, dependability, discretion, and trustworthiness.

In this role, you will wear many hats. You will maintain the company’s financial statements and perform some HR and Executive Assistant functions including payroll, engagement support, client on-boarding, and serving as the "go-to" person for all office needs. You will work alongside the firm partners and other professionals to ensure the entire company is working towards a unified goal.

Responsibilities

• Perform an extensive array of administrative tasks (prepare client billings, approve employee expense reports, maintain staffing schedule)
• Maintain the firm’s financial statements in Quickbooks and monitor the firm’s cash position
• Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
• Document all processes and ensure compliance
• Manage project due dates, materials, and budgets
• Build community relationships and work with Partners to effectively grow the organization
• Hire, train, mentor, engage, supervise, and motivate the entire team

We are looking for someone that can set the example of excellence within our organization.

Minimum Qualifications:

• BA/BS degree or equivalent practical experience
• 1 year of accounting/bookkeeping experience
• Interest and experience in using technology to improve work efficiency
• Ability to quickly learn new tools and technologies
• Ability to adhere to the expectation of complete confidentiality on all business matters
• Ability to effectively communicate and collaborate with a diverse range of people and job functions
• Computer savvy with proficiency in Microsoft Excel and Word
• Smart, confident, capable, and highly recommended by the people you have worked for and directly supervised

Preferred Qualifications:

• 1 year of direct executive support experience
• Experience leading & directly supervising a team
• Experience in customer service, client management, and support
• Demonstrated knowledge of process, project and program management theory and practices, with the ability to apply them when solving operational issues
• Ability to look at a process, identify its weaknesses, and then improve upon it ensuring the maximum amount of efficiency and productivity from the process

Salary depends on skills and experience. Generous benefits package included. We are a family-friendly company and strive to create a positive work environment. For consideration, submit resume to admin@hambyhengeli.com.